Personal secretary

Description

A personal secretary plays a vital role in providing administrative and organizational support to an executive, manager, or individual in a professional or personal setting. their job typically involves managing schedules, handling correspondence, and ensuring the smooth functioning of day-to-day operations. job : personal secretary job title: personal secretarydepartment: administration/executive support key responsibilities:     1.    calendar and schedule management:    •    manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.    •    prioritize and arrange daily schedules to ensure smooth time management.    •    coordinate and schedule conference calls, meetings, and events.    2.    communication and correspondence:    •    handle incoming calls, emails, and other forms of communication, ensuring prompt responses and filtering requests.    •    draft, review, and edit letters, emails, reports, and other documents as required.    •    act as a liaison between the executive and other staff, clients, or stakeholders.    3.    travel and event coordination:    •    organize travel itineraries, including flight bookings, hotel reservations, and ground transportation.    •    assist in planning and organizing events, conferences, or special occasions, both personal and professional.    4.    document management:    •    maintain filing systems, both physical and electronic, ensuring easy retrieval of important documents.    •    handle confidential and sensitive information with discretion and integrity.    5.    administrative support:    •    prepare presentations, reports, and meeting agendas.    •    assist with basic bookkeeping or expense management for the executive.    •    perform general office duties such as filing, ordering supplies, and other clerical tasks.    6.    personal assistance (optional):    •    assist with personal errands, such as grocery shopping, scheduling personal appointments, and handling private correspondence.    •    may involve handling family-related matters and tasks outside of strictly professional responsibilities.    7.    relationship management:    •    build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and employees.    •    ensure a smooth flow of information and effective communication. key skills and qualifications:     •    education: a high school diploma or equivalent is usually required. a bachelor’s degree in administration fresher abd experience most welcome  who currently in maldives , locals ( female candidates only ) please share your cv with id to viber or whatsapp 9366797